​​​​​​DOCUMENTS APPLICABLE TO REGISTER A VEHICLE  IN NAMIBIA

​New vehicle

• Manufacturing Certificate.
•  Customs & Excise Documents (imported). [SAD 500, Release Order\Exit Note, (Declarant Receipt if not registered for Import VAT)]. (Changes to Customs Documents will be governed by Circulars)
•  Steering Mechanism.

Used motor vehicle

• Valid Police Clearance (Namibian).
•  Registration Certificate.
• SARPCCO Clearance (imported). 
• Customs & Excise Documents (imported). [SAD 500, Release Order\Exit Note, (Declarant Receipt if not registered for Import VAT)]. (Changes to Customs Documents will be governed by Circulars)
• Steering Mechanism.
• Document relating to registration. (Diplomatic/SADC/UN/SACU) & Confirmation from internal investigation section)
•  Government vehicles (GRN/NDF/NCS/POL).
  
  # Letter from accounting officer (if vehicle not on NaTIS).
  
  # Letter of exemption from Ministry of Works & Transport in case of Donation.

Built-up: Vehicles build up from scratch

• Not on NaTIS system (Regulation 17).
• Police Declaration (if receipts are not available for both Buyer and Seller, or Donor and Recipient).
• Affidavit (Affidavit Form).
• Weighbridge Certificate (tare).
• ​Police clearance.
• ​ Steering Mechanism.

Built-up: Vehicles not previously on system but rebuilt with parts from parts seller (Regulation 17).

• Receipts
• Police clearance
• Weighbridge Certificate (tare)
• Affidavit (Affidavit Form)
• Steering Mechanism

Inherited Vehicle (local) - not on NaTIS system (Regulation 19). 

• Police Clearance.
• Registration Certificate of previous manual system (if available).
• Executor letter / Magistrate Letter in case of customary inheritance (and in case of missing Registration Certificate for local inheritances)

Inherited Vehicle (foreign) (Regulation 19).

• Police Clearance / SARPCCO Clearance (foreign inheritance).
• Executor letter / Magistrate Letter in case of customary inheritance (Confirmation from Operational Support required).
• Registration Certificate (if available).
•  Customs & Excise Documents (foreign vehicle) [SAD 500, Release Order, (Declarant Receipt if not registered form Import VAT)].
• Letter of exemption from Ministry of Works & Transport (in case of missing Registration Certificate for foreign inheritance).

Repossessed Vehicle – sold on auction (Regulation 20).

• Police clearance.
• Court Order (warrant of execution, letter from the deputy sheriff, Notice of execution, Tax Invoice).
• Affidavit from financial institution.
• Registration Certificate from manual system (if available).

Recovered Stolen Vehicle.

• Pre-NaTIS Deregistration Certificate (if available).
• Police Clearance.
• Letter of exemption from Ministry of Works & Transport (in case of missing Registration Certificate).

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Please take note: Application forms for vehicle registration and licensing are available at all Registering Authorities.

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