DOCUMENTS APPLICABLE TO REGISTER A VEHICLE IN NAMIBIA
New vehicle
- Manufacturing Certificate.
- Customs & Excise Documents (imported). [SAD 500, Release Order\Exit Note, (Declarant Receipt if not registered for Import VAT)]. (Changes to Customs Documents will be governed by Circulars)
- Steering Mechanism.
Used motor vehicle
- Valid Police Clearance (Namibian).
- Registration Certificate.
- SARPCCO Clearance (imported).
- Customs & Excise Documents (imported). [SAD 500, Release Order\Exit Note, (Declarant Receipt if not registered for Import VAT)]. (Changes to Customs Documents will be governed by Circulars)
- Steering Mechanism.
- Document relating to registration. (Diplomatic/SADC/UN/SACU) & Confirmation from internal investigation section)
- Government vehicles (GRN/NDF/NCS/POL).
# Letter from accounting officer (if vehicle not on NaTIS).
# Letter of exemption from Ministry of Works & Transport in case of Donation.
Built-up: Vehicles build up from scratch
- Not on NaTIS system (Regulation 17).
- Police Declaration (if receipts are not available for both Buyer and Seller, or Donor and Recipient).
- Affidavit (Affidavit Form).
- Weighbridge Certificate (tare).
- Police clearance.
- Steering Mechanism.
Built-up: Vehicles not previously on system but rebuilt with parts from parts seller (Regulation 17).
- Receipts
- Police clearance
- Weighbridge Certificate (tare)
- Affidavit (Affidavit Form)
- Steering Mechanism
Inherited Vehicle (local) - not on NaTIS system (Regulation 19).
- Police Clearance.
- Registration Certificate of previous manual system (if available).
- Executor letter / Magistrate Letter in case of customary inheritance (and in case of missing Registration Certificate for local inheritances)
Inherited Vehicle (foreign) (Regulation 19).
- Police Clearance / SARPCCO Clearance (foreign inheritance).
- Executor letter / Magistrate Letter in case of customary inheritance (Confirmation from Operational Support required).
- Registration Certificate (if available).
- Customs & Excise Documents (foreign vehicle) [SAD 500, Release Order, (Declarant Receipt if not registered form Import VAT)].
- Letter of exemption from Ministry of Works & Transport (in case of missing Registration Certificate for foreign inheritance).
Repossessed Vehicle – sold on auction (Regulation 20).
- Police clearance.
- Court Order (warrant of execution, letter from the deputy sheriff, Notice of execution, Tax Invoice).
- Affidavit from financial institution.
- Registration Certificate from manual system (if available).
Recovered Stolen Vehicle.
- Pre-NaTIS Deregistration Certificate (if available).
- Police Clearance.
- Letter of exemption from Ministry of Works & Transport (in case of missing Registration Certificate).
Please take note: Application forms for vehicle registration and licensing are available at all Registering Authorities.